Oct 03, 2013 This solution did not work for me but I found that going to the Window menu in Powerpoint and selecting Zoom Window brought the off screen window back onto my MacBook's screen. I'm running OS 10.8.3 and PowerPoint 2011 version 14.3.2.
Output device It is best to know your output display device upfront. You better start a presentation in a given resolution or size, before you add shapes and images to slides. Changing the dimensions afterwards is possible, but it can ruin your slide design. You can run your slideshow on a computer screen, a television screen or projector. It is not that important to know what type of device you will be using, but you must know the output display resolution. A common output size for this is 1920 by 1080 pixels.
Presentation dimension vs screen resolution By default, the size of the new presentation in PowerPoint, is currently a widescreen type presentation, 13.333 inch by 7.5 inch. Mostly you will have 96 dots per inch (dpi) on your screen settings, so this means that a default PowerPoint presentation has a resolution of 1280 by 720 pixels. A common term that you hear for televisions and videos is HD quality, or High Definition quality.
This is an agreement in the industry that 1920 pixels by 1080 pixels is HD. So when you have a video in HD quality, then the size of your video is 1920 x 1080. When your television is a HD television, then it can playback HD video or HD television channels in that same dimension of 1920 x 1080 pixels. Default PowerPoint is NOT HD So we know that the default dimension of a presentation is 1280 x 720, and that your HD television is capable of displaying 1920 x 1080.
You see already a problem with default PowerPoint presentations. Default PowerPoint presentations are not in HD; they are of lower quality. And this is not ideal when using PowerPoint for digital signage. Is that a problem? Not necessarily. When you run a smaller PowerPoint slideshow on a larger television or computer screen, then PowerPoint will always enlarge the presentation so that it will fit on your screen. The other way around is also true.
PowerPoint will reduce the output size when the presentation design is larger than the output size. Imagine you have a textbox on a slide with text in black, on a white background and a rectangle around it. The presentation setup is 50% of your final output dimensions. So PowerPoint will double each size automatically. So your textbox of maybe 500 by 150 pixels, will be converted into a textbox of 1000 by 300 pixels. And your border of 10 pixels, will be displayed as a border of 20 pixels now.
This will work. You will see that it is bigger, but the relation between height and width is respected, and basically, nothing is wrong. A black pixel of your text, will result in a double black pixel now.
No problem here at all. The only problem that might arise, is mistakes or unexpected results by roundings. The problem will occur when you are using other types of shapes like images and videos on your slide now.
A picture is more complex than just a regular black and white rectangle with text. The colors of the pixels on a picture are so much more complex and diverse. When a picture is enlarged, a computer program has to ‘invent’ pixels. Basically it will double pixels, but it is more complex, even when multiplying and rounding pixels. So your nice picture might not be that nice when enlarged. For the resizing of the pictures and videos you have to be careful. When you have pictures and videos on your slides, or when you want to have high quality output where every pixel is worth the effort, then it is needed that you set the slide dimension correct for the highest quality.
Thanks for your Power Point How To! Unfortunately I lack a lot of knowledge on this subject, but am interested in learning how to create a better quality, higher resolution jpeg on PP. I often create and send flyers by email, or post them in Facebook. When I do so the text and pictures are somewhat blurry. I assume they are automatically compressed and therefore lose quality. Of course I know they can’t be too large for either of these mediums. I don’t know much about width and height or resolution.
Any direction you can give me as to how best to determine that, and how to turn out a higher quality flyer would be very much appreciated. Thanks Sally. Hi Admin, Yes, I have slide size set to 4:3 (Slide still not filling the screen. Here are my specs: Projection screen size: 8′ x 6′ (4:3 ratio) Shows a 10″ X 7.5″ slide size. Projector has a native resolution of 1024 X 768 I should make the slide size setting 4:3 and leave default size or put in pixel sizes for height/width? That is 1024 px X 768 px? What should my laptop display resolution be set to?
At 4:3 the slides fit the screen but the inserted videos do not fit screen–not sure what is causing that. Should “Play Full Screen” be checked? When “Best scale for slide show is selected” a resolution is requested. (?) The default is showing 640×480) At what point in the process do I bring in my slide show template? After all settings have been completed? Sorry about the ton of questions Admin, there are so many settings it boggles the mind.
Thanks Frank. Hi Admin, Thanks for the suggestions.
When I select 4:3 for the 6′ x 8′ projection screen, there are no options to input H & W but I selected “Custom” and input 1024 px in width box and 768 in height. When I exited then re-entered “custom” the box showed 10.667 in and 8.0 in. (PowerPoint 2016). Is placing the projector’s native res (1024 X 768) in the “Slide Size” box the only location in PP that the res is entered? (I see all kinds of slide dimensions in different places in PP.) Thanks again, Frank.
Admin, you have been great. Saying that, nothing is working so I’m starting to think my new HDMI over Cat 6 cable that I got from Amazon might be the culprit. It uses two powered baluns but the cable itself was cheap. For example, when I change the laptop display setting to match the projector’s, 1024×768 I lose the projector image entirely.
I don’t get it back until I go back up to several higher re settings. AND, none of the slide sizes change the output to any degree at all. (Very frustrating.) Frank. Frank, I understand that this is very frustrating for you. But I would suggest to bring down the resolution to 800×600 pixels. That is the most standard and lowest resolution that every device should be able to handle. Try that first.
Secondly, try to use a VGA cable maybe, to check out your new HDMI cable (or another HDMI cable that you borrow somewhere). And maybe try your chance at a PowerPoint forum or at other resources where more PowerPoint experts are watching. They might have the experience that you need here. Check out e.g. Hi Admin – we have a ppt template that by itself is over 5MB and is causing problems when we start to add additional pages we quickly get up to 20-40MB! We mainly present on a range from computer screen to normal boardroom sized screens. We have 2 solutions we’re looking into and would appreciate your expertise.
1) reduce all of the images in the master to 96 dpi, 2) remove all images in the master, only have templates, and then have separate files that can be inserted that contain images, etc. Any recommendations? Hi Deborah, Shrinking your images before you insert them, is a good option.
But, even when they are inserted already, you can compress the images on your slides, and thus, reduce the total size of the presentation. To do this, select your image, and go to the Picture Tools, Format tab. Click the Compress Pictures button. Now you get the option to compress the images to a given resolution, and to crop the pictures. Normally a presentation of 20-40MB should not give you problems. What are the problems that you are experiencing then?
Slow starting? Hello — I have a PowerPoint presentation with slides that are set up as 10in x 7.5in (960 pixels x 720 pixels). If my.jpg images are set up as 96 pixels/inch, is that a high enough resolution? There will be 210 slides in the presentation, and each slide will have one.jpg that fills the screen. I am creating each slide first in InDesign (so that I have full design control over image/text) and exporting it as a.jpg file. I will not be adding anything else to the slide in PowerPoint (no additional text or images). Thank you, Kathy.
Hi Kathy, So your real question is, is a resolution of 96 pixels/inch enough for my presentation. First of all, 210 slides in one presentation is a lot. So, I guess you are creating some kind of brochure or business reporting, and not a sales presentation. So, with this number of slides, you will face probably a larger file.
Using 96 px/in will keep your file size to a minimum. That’s for sure. Important is: what is your priority? Small file size for easy distribution? Then you are fine already with this small resolution.
But, if you want to use this presentation as an advertising or promotion presentation with your company’s products, then you should look at the resolution of your display device. When you are using a large 4K television screen (this is 4096 x 2160 px) for this, then of course this resolution of 960 x 720 pixels in total, is way too low. This would mean, that one pixel of your image would be stretched out and serve 4 pixels on your television. That results in an unsharp image on the TV.
So, the resolution set for your images, is not that important. You need to know the resolution of your display device (computer or projector/television) and the purpose of your presentation. Based on that info, you can make decisions on the image resolution, before importing them into PowerPoint. But maybe a tip, or what I would do. Export the images from InDesign, in the highest resolution possible.
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Use them in PowerPoint. It will result in a large file, but you will have the maximum of information or details on your slides. Next step is to make a copy of the presentation and then you select your first picture, go to Picture Tools, Format tab, Compress Pictures. There you will have the option to compress the image to a lower resolution (for this or all images of the presentation). Save the presentation and evaluate it size or quality (whatever is your priority).
Hope this helps! Hi Paul, thanks for your message. Well, let me try to help you. The resolution of the presentation that you are designing is probably not relevant since you are probably using a projector on a wall. When presenting on a television screen, then you must respect the aspect ratio of your presentation and your television.
More is explained here:. But, that is not relevant when you are projecting on a e.g. Then you are not restricted at all, with regards to the aspect ratio.
More important is the possible loss in quality of your images. You might want to work with high resolution images, but by default, PowerPoint is compressing the images to a much lower resolution! That you don’t want to happen with a professional and largely projected presentation.
Force PowerPoint to not compress your images. Set this already before you start adding images and definitely before your first save of the presentation. More info at Good luck with your event.
Whatis the real, true, actual maximum width in pixels for powerpoint 2016? I not talking about the scale up to fit the gpu (video card) but the actual physical pixel width limit.
In 2010I was always told it was 4000 pixels. I do working with really wide screens in the video world. And by wide screen, I am talking 4096×4=16,384 pixels wide is a small canvas for us. Microsoft will not generally answer this question and I have asked them this as microsoft shows like ignite 2017. Their responce is we base things on the printed world.
Good question James! Let’s play with it. PowerPoint 2016 (on Win platform) allows you to enter a custom slide design of 56″ width and 56″ height. Those are the maximum values that it allows. When you set a width in pixels, e.g. You enter 100px as value there, then that is translated into 1.042″. You know that you can enter px values in PowerPoint, right?
So 100 pixels = 1.042″. This is means that the maximum pixel size of a PowerPoint presentation is limited to 5835 x 5835 pixels. 5835 pixels is the highest resolution that you can go. You can go higher, but you are losing quality. Hope that answers your question! I am preparing a photography dense Power Point presentation on a Mac that serves informational needs to both regional public offices and local mayors.
I understand that these clients will be using PC computers. My online research warns the Mac lettering fonts may distort on PC oriented screens. To solve this issue, a suggestion was to take a image of a page’s entire the layout of images and text.
How is that done successfully? Is a full size screen shot of a computer screen going to work?
I am thinking that is not. So how do I get a good page image resolution?
What file resolution am I after? 300dpi, 400dpi? It also warns of the sizes of each image done in this manner would be larger than if I had it done in PC’s Power Point. How much larger? What are the variables I need to understand? Dear Jose, thanks for your question.
At the stage, it is not possible for me to say that you have to use a resolution of x by y, because it depends on 2 things: a) what is the maximum display resolution that you can use on your television. For this info, check out the technical specifications of your brand/model. B) and more important: what is the maximum resolution or the current resolution of the computer that you want to connect to the screen? Note that maybe your screen can handle a 4K resolution of 3840 by 2160 pixels, but your computer can handle only 1920 by 1080 pixels. In that case you best set up your presentation for 1920 by 1080 pixels, because that is the highest resolution that your computer can generate and send to your screen. But on the other side, 3840 by 2160 is a ratio of 16:9 and 16:9 is definitely the ratio that is used on all modern televisions.
So I would suggest to use 3840 by 2160, aka 4K, because that would fit on every 16:9 screen, even if the resolution is lower (whenever it is 16:9). So use and design in 4K and the output will be ok.
Success with your setup. Dear Admin, Thank you so much for this great post. I want to create how-to-presentations and how-to-videos for internal teaching purposes at my company. First, I plan to create PowerPoint presentations with each 50-100 slides, lots of pictures and animations, afterwards I want to use the presentations as basis to produce the videos.
The company I am working for deploys 4k widescreen TVs. Most of the pictures at our disposal are in 1920 x 1080 px format or lower.
First question: Above you mentioned “So I would suggest to use 3840 by 2160, aka 4K, because that would fit on every 16:9 screen, even if the resolution is lower”. I am not sure if I understood you correctly. Would it be of any benefit to me to use a 4K PowerPoint resolution, as you suggested, even if our pictures are of lower quality? Second question: In order to produce the videos which of the two options would be better according to your experience? To use (a) the PowerPoint video feature or (b) to use a screen recorder (e.g. Obs) to record my presentations as video? (Please keep in mind there are many animations which have to be executed manually in real time) Third question: Which resolution should I use to produce a video given my company uses 4K TVs?
(Full HD or 4K, given that our pictures are of lower quality than 4K)? Sorry for the many questions I need your help. Dear Admin, Thank you so much for your great article.
I hope you can help me. I would like to create high quality how-to-presentations and how-to-videos (both with many slides, pictures, animations and verbal comments) for internal education purposes at the company I am working for. We deploy 4k widescreen TVs. The format of the pictures at our disposal is 1920 x 1080 px or lower. First, I want to create the presentations, afterwards I want to use them as basis for the videos. Above you mentioned “So I would suggest to use 3840 by 2160, aka 4K, because that would fit on every 16:9 screen, even if the resolution is lower”.
I am not sure if I understood you correctly. Would it be of any benefit to me to make 4K PowerPoint presentations even if our pictures are 1920 x 1080 px or lower? In order to create the videos which of the two options would you prefer according to your experience? (A) to use the PowerPoint video feature to create the videos?
(I heard that PowerPoint is now able to do 4k videos) or (B) to use a screen recorder (e.g. (Please keep in mind the format of our pictures; Also the many animations & verbal comments which I need to record in the video in real-time). Would you also recommend to produce 4k videos instead of HD videos (1920 x 1080 px) given our picture quality? I already finished a couple of presentations but they are in the format 4:3. Thanks to your article I understood that I have to switch the format to 16:9. When I attempt to set the settings for a new presentation to 16:9 (1920 x 1080 px) I get a PowerPoint-question asking me if I want to maximize the content or if I want to scale it down. Which of the two options do I have to take?
Your help would be very much appreciated. First question: I would still use 4K resolution. The higher the better. Even when your pictures are not directly in 4K, then still you can have the other shapes like texts etc in very high quality. Second question: ‘Animations that have to be executed manually’: that is conflicting with videos. Once it is a video, you have no manual options unless you would pause or start new videos. When it is manual advancing and animations (on click), then PowerPoint remains the best option.
Third question: Is related to the first one and I would give the same answer. I would produce and render at 4K. Dear Admin, Thanks so much for your great help!
Since I have already completed a few presentations I was wondering whether I have to completely remake them. The presentations where saved in 220ppi mode (PowerPoint-Version 2016). My goal is to have a very high presentation quality (I guess high-fidelity will do) and a 4k resolution (I changed the settings after reading your post accordingly). Because of the standard PowerPoint settings of 220ppi I have to replace the pictures, this I understood. But what about the PowerPoint shapes like arrows etc? Are they automatically in high quality when I change the settings in the existing (old) presentations from e.g. 220ppi to high-fidelity or do the shapes still keep their 220ppi?
What would be the best solution? A) To simply replace my pictures (220ppi) in the current presentations. In case the shapes adapt automatically from 220ppi to high-fidelity this option would be preferred.
B) To start a new presentation from scratch with the setting of high fidelity. I still have to replace the pictures but could I just copy the shapes from the existing (old) presentations into the new presentation? (Of course only good if the shapes would get changed from 220ppi to high-fidelity via the copying-process) c) To start a new presentation from scratch having to add new pictures and make new shapes?
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